Sample data · Drive documents · HQ calendar
Compliance
Every certificate, test and review date in one list, with alerts before each one is due.
Items tracked
14
Nov 2026 to Apr 2027
Due in 30 days
1
Prop 65 review, 20 Nov
Due in 31 to 60 days
3
FSVP review, 2 FDA renewals
Due in 61 to 90 days
3
Lot test, recall drill, FSSC
Overdue
0
Nothing missed
Coming up, by month
Alerts go to the owner and Caroline at 90, 60 and 30 days (set on Assumptions). Filled = sent.November 2026 · 2 items
| What | Owner | Due | Alerts sent | Where it comes from |
|---|---|---|---|---|
| California Prop 65 warning review Yearly: lab results vs safe-harbour levels | Caroline | 20 Nov in 18 days | 906030 All alerts sent | Drive document Compliance › Lab reports › Prop 65 summary 2025.pdf |
| Heavy-metals test: lot K-2411-B Lead, arsenic, cadmium | Dana | 14 Oct Done | On file | Drive document Compliance › Lab reports › K-2411-B.pdf, p.3 |
December 2026 · 3 items
| What | Owner | Due | Alerts sent | Where it comes from |
|---|---|---|---|---|
| FSVP supplier verification review Supplier B (annual) | Caroline | 15 Dec in 43 days | 906030 Next: 30-day alert on 15 Nov | Drive document Compliance › Supplier files › Supplier B FSVP.pdf, p.1 |
| FDA food facility registration renewal Supplier A. Foreign facilities renew Oct to Dec of every even year | Caroline | 31 Dec in 59 days | 906030 Next: 30-day alert on 1 Dec | HQ calendar Rule, Caroline confirms each supplier's renewal |
| FDA food facility registration renewal Supplier B. Same rule, checked on its own | Caroline | 31 Dec in 59 days | 906030 Next: 30-day alert on 1 Dec | HQ calendar Rule, Caroline confirms each supplier's renewal |
January 2027 · 3 items
| What | Owner | Due | Alerts sent | Where it comes from |
|---|---|---|---|---|
| Heavy-metals test: next lot Ceremonial No.1. Due when the lot arrives, before it is released | Dana | 12 Jan expected arrival | Alert when the shipment is booked in Lot number added on arrival | HQ calendar Rule: every new lot |
| Mock recall drill Twice a year (sample date) | Dana | 20 Jan in 79 days | 906030 Next: 60-day alert on 21 Nov | HQ calendar Policy in your checklist |
| FSSC 22000 certificate expiry Supplier A (sample date) | Caroline | 28 Jan in 87 days | 906030 Next: 60-day alert on 29 Nov | Drive document Compliance › Certificates › Supplier A FSSC 22000.pdf, p.1 |
February 2027 · 2 items
| What | Owner | Due | Alerts sent | Where it comes from |
|---|---|---|---|---|
| USDA Organic (NOP) certificate renewal Supplier A (sample date) | Caroline | 14 Feb in 104 days | 906030 Next: 90-day alert on 16 Nov | Drive document Compliance › Certificates › Supplier A organic.pdf, p.2 |
| FSVP supplier verification review Supplier A (annual) | Caroline | 25 Feb in 115 days | 906030 Next: 90-day alert on 27 Nov | Drive document Compliance › Supplier files › Supplier A FSVP.pdf, p.1 |
March 2027 · 2 items
| What | Owner | Due | Alerts sent | Where it comes from |
|---|---|---|---|---|
| Yearly review of heavy-metals results All lots from the year | Caroline | 10 Mar in 128 days | 906030 Next: 90-day alert on 10 Dec | Drive document Compliance › Lab reports › all lots |
| EU: importer and organic certificate, EU warehouse Sample date | Dana | 18 Mar in 136 days | 906030 Next: 90-day alert on 18 Dec | Drive document Compliance › EU › Warehouse certificate.pdf, p.1 |
April 2027 · 2 items
| What | Owner | Due | Alerts sent | Where it comes from |
|---|---|---|---|---|
| FSSC 22000 certificate expiry Supplier B (sample date) | Caroline | 9 Apr in 158 days | 906030 Next: 90-day alert on 9 Jan | Drive document Compliance › Certificates › Supplier B FSSC 22000.pdf, p.1 |
| USDA Organic (NOP) certificate renewal Supplier B (sample date) | Caroline | 30 Apr in 179 days | 906030 Next: 90-day alert on 30 Jan | Drive document Compliance › Certificates › Supplier B organic.pdf, p.2 |
HQ reminds and pre-checks. Caroline decides. Rules and dates come from your checklist and your documents, not from HQ's own reading of the law.
Label pre-check
AI pre-checkNew label: Holiday gift tin, 2 × 30g
Drive document Labels › Holiday gift tin v3.pdf
Net weight in g and oz
Shown: 2 × 30 g (2 × 1.06 oz).
Label, front panel
Country of origin
“Product of Japan” is on the label.
Label, back panel
Organic seal
The seal is on the tin. The certificate on file covers Ceremonial No.1, not Hojicha.
Organic certificate, p.2
Nutrient or health claims
“Boosts metabolism” reads as a health claim. Caroline to review before it goes anywhere.
Label, back panel
Allergen statement
Statement is present and matches the ingredient list.
Label, ingredients
Prop 65 warning needed?
Compare with the latest lab results. Results are on file for Ceremonial No.1 (K-2411-B), none yet for Hojicha.
Lab report K-2411-B
3 pass · 2 to check · 1 flag. HQ pre-checks against your checklist. Caroline signs off.
Where the dates come from
- Certificates and lab reports sit in Drive › Compliance.
- HQ reads each expiry date and shows the page it came from.
- Caroline confirms each date once, like contracts. Until then it shows as “to confirm”.
- Repeating rules (FDA renewal window, yearly reviews) sit in the HQ calendar, and Caroline can edit them.
Supplier documents and lab reports only. No customer data on this screen.