Japan holidays
Order by 20 NovNew Year closure in Japan, 29 Dec to 4 Jan
Order Ceremonial No.1 by 20 Nov so it lands in time.
Monday, 2 November · Santa Monica
Good morning, Max.
A calm morning: 11 things below, 3 need you today.
Sample dataUpdated 06:00
Each person gets their own Home and Monday digest:Max · FounderDana · OpsSam · SalesCaroline · LegalJo · Care
Every number says where it comes from:Shopify · automaticYou enterCin7 · stock3PL · Packiyo (US), comingNotion · Lauren's trackerHQ calendarContract · confirmed
Needs attention
11 items · most urgent firstRegulars late
Today3 regular cafés are late on their reorder
Juniper Lane Café usually orders every 3 weeks; last order was 5 weeks ago.
Compliance
59 daysKyushu supplier's FDA registration renews by 31 Dec
Foreign food facilities renew in Oct to Dec of even years. 1 of 3 suppliers has confirmed.
Wholesale orders
Today2 orders from WhatsApp and email, drafted for Shopify
Harbor & Pine: “same as last time, 2 more café bags”. One line needs a check.
Distributor
30 daysCoastline Distribution notice date is 2 Dec
Auto-renews 1 Jan for 12 months unless notice is given (§14.2, p. 6).
Inventory
Ceremonial No.1 has 90 days of stock
669 tins on hand, selling about 52 a week.
Shelf life
60 daysLot K-2409-C of Café Grade 1kg expires 1 Jan
180 bags left; about 140 sell in time. Idea: a café bundle.
Cafés quieter
Café orders are below usual this week
9 orders so far; a normal week is about 14.
Project at risk
Due 1 DecEU warehouse go-live is behind
The EU 3PL's stock system is not live yet. Dana's next step: test file by 9 Nov.
Customer care
4 replies drafted in Gorgias for Jo
1 health question held for a person. No customer names were sent to AI.
Data check
3 orders missing from the warehouse report
Placed Saturday; not yet in the Packiyo shipped list. Maybe a sync delay.
This week
Online orders Shopify412
Active café accounts Shopify38
Ceremonial No.1, days of stock Cin7 Shopify why?90
Contract fields confirmed Caroline52 / 56
Waiting for a person
2 drafts to read and send in your own words
4 contract fields for Caroline to confirm
1 reorder to approve
2 wholesale orders to create in Shopify
4 customer replies to send from Gorgias
1 gift-tin label for Caroline to sign off
AI drafts and sorts. Nothing goes to a customer or partner until someone on the team sends it.